8/17/2013 Board Meeting

Meeting Minutes from Board Meeting Board Members and other residents met on 8/14/2013 at Kevin Sheffield's house Present: Carol Wieser, Kevin Sheffield, Pat Woods, Lisa Doricchi, Lynne Caldwell, Rich and Kris Thompson * A vote was passed to use all funds from the General Maintenance Funds to repair the road rather than do a special assessment * Pursuant to this note, we will need to divide up duties to notify: School District, Postal Service, Sanitation Pickup, and I've asked Mary McKee to ask North Bluff HOA regarding provisions for parking. She will advise. * We had also planned to try to do this on a Tuesday as the road appears to have the least amount of traffic, you may want to tell the contractor that as well. * Lisa Doricchi will post information on Blog. * Lynne Caldwell to obtain a real estate box to put flyers in - - and Kevin Sheffield will make sign pointing to the box for people to pick up information regarding the road closure and emergency contingencies. * List of non-payors for 2013 as well as those in arrears should be sent to a lawyer (M Rowan to handle). Respectfully submitted, Lisa Doricchi From: Kristie Thompson [mailto:kristhompson117@gmail.com] Sent: Friday, August 16, 2013 9:17 AM To: DORICCHI, LISA Cc: scandeloro@yahoo.com; treetops@dmcdetails.com; MRowan@grlawcc.com; Kevin_Sheffield@bayhealth.org; pat.woods@synchrogenix.com; Richard.Thompson@bentley.com; wiesercarol@yahoo.com Subject: Re: Wed Mtg Schedule Change for Board Meeting? Good Morning, I spoke with Doug Mackenzie from TOTAL ASPHALT and told him we want to proceed with the Pavement Preservation and that we have some remaining questions before we do so. The answer to the questions are as follows: *Typically either the President or the Treasurer of an HOA will sign the contract; however, it is not that crucial they do so as long as someone signs it. * Scheduling will be done after they receive the contract. A request for Tuesday was asked and should not be an issue. * Hours of operation are usually 3-4 hours and can take place at 9:00 A.M. if that is the time we request. * The road can be driven on in 3 hours if needed, but is not recommended as the road is not fully cured. 20 hours is the time frame that is advised to stay off the road. Walking is fine, but note that shoes will get black from the road. Golf carts should be restricted as well. *Caution tape and cones will be used following the procedure. * We will be given a invoice for a deposit in the amount of $2,916. Hopefully that covers most question. He did not give a specific time to pay the deposit when I asked. I believe we can schedule and then give the deposit before the work is to be started. Dougs # is 888-735-8868 if anyone needs to contact him. Kris